Overall co-ordination and management of the project, including the organisational and financial responsibility for the project. – Ensure the start of the project, full participation of all partners so the contract is executed in a timely and efficient way and that all project objectives are met. – Preparation, carrying out and post-processing of major project meetings such as Steering group, advisory board and plenary meetings (tasks: agendas, invitations, location of meeting places, organization of rooms and equipment, preparation, distribution and archiving of materials, minutes and action lists). – Ensure liaison with – and reporting to – the contracting unit and conduct it in a way, which complies with the rules and renders maximum support to FarFish’s implementation. – Monitor the expenses and allocation of the budget; ensure accurate and timely financial reporting. – Activate and maintain a communication framework, appropriate knowledge management, and fulfilment of responsibilities towards the European Commission and Consortium commitments, including gender equality issues.
WP8 will set up and maintain the administrative framework of FarFish and is responsible for the overall management of the activities, the organisation of major project meetings and communications with the Commission. The responsibilities for project management tasks will be split between the Co-ordinator (CO), Administration Manager (AM), and the Project Management Group (PMG). The administration manager (AM) is responsible for project administrative and financial management tasks. The AM will be supported by the PMG. The AM is responsible for collecting reports and financial statements from the participants. Each participant has a representative person called “Partner Manager” (PM) who will be responsible for reports and financial statements. All partners will meet in conjunction with annual project meetings.